In today’s globalized world, notarized translation is becoming an essential service for individuals and organizations alike—especially for those applying to study, work, settle abroad, or deal with any foreign-related procedures. In this article, 68 SOLUTIONS answers your most frequently asked questions about notarized translation and how we can assist you with professional, accurate, and timely service.
What is Notarized Translation?
Notarized translation is the process of converting official documents from one language to another, followed by a certification verifying the accuracy of the translation against the original. This authentication is carried out by a competent authority, such as a notary public or the Justice Department.
For foreign documents, they must be consularly legalized at an agency authorized by the Ministry of Foreign Affairs before translation and notarization. (except for documents and documents of some countries exempt from legalization under the Mutual Legal Assistance Agreement and the Consular Agreement between Vietnam and that country)
Common Types of Documents for Notarized Translation
The following documents are frequently translated and notarized for use in Vietnam and abroad:
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National ID or Citizen Identification Cards
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Birth and Marriage Certificates
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Academic Records
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Business Registration Certificates
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Visa and Immigration Documents
Previously, the translation and notarization of papers and documents was done by the Justice Department. However, with disadvantages such as high cost, long waiting time, and poor quality of translation, notarized translation service was born, making a significant contribution to helping people complete paperwork faster and more conveniently.
There are now three official forms of notarized translation in Vietnam:
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Certified translation of translation company (with translation function).
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Certified translation of the Justice Department under the District People’s Committee (State notarized).
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Certified translation by notary public – belonging to the Private Notary Office.
All 3 forms have legal validity, are authenticated by an agency with legal status, certifying the signature of the translator. In which, the translator undertakes to properly translate the content from one language to another. Depending on the purpose of use as well as the agencies that you plan to apply to, they require the translation to be certified by any agency so that you can choose the appropriate form and save costs. time.
Notary offices are certified and registered at the Justice Department, so customers can be completely assured of the full legal translation.
Standard Process of Notarized Translation
At professional service units, we follow a 4-step professional translation and notarization process:
Step 1: Receive and analyze the client’s documents. Documents may be submitted via direct mail, express delivery, fax or email, etc. Documents need to be analyzed according to specialties and requirements of customers.
Step 2: Translate the document, then check the translation. The translation service will conduct specialized translation, standardize documents and check and correct if there are errors.
Step 3: Send the translated document to the Notary Justice Department. The notary will perform the authentication of translated documents.
Step 4: Return and hand over documents to customers. Re-edit the translated document if any at the request of the customer.
Notarized Translation Fees
The cost of notarized translation depends on many factors such as the type of language (common or uncommon), the number of documents (more or less), the number of pages of the document (long or short) or the translation time. technique (urgent or not),… Usually ranges from 30,000 VND – 150,000 VND/page plus the price of notarization services according to state regulations (usually listed at the Department of Justice).
Frequently Asked Questions
Is the original document required?
Yes. According to Vietnamese law, the original document is required for notarized translation. In exceptional cases, translations may be done first, but notarization will only proceed after verifying the original.
How long does it take?
The timeframe depends on the type of document. Some documents (e.g., single status certificates or health checks) are valid only within 6 months of issuance, while others like diplomas are typically valid indefinitely unless revoked.
What documents are needed?
When requesting notarized translation, please prepare the following:
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Original documents for translation
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Valid ID, passport, citizen identification or household registration book
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Service fee
Where is the notarized translation service reputable?
Currently, there are many reputable notary translation offices across the country in general and in Hanoi in particular. But reputable companies with a long experience in notarized translation of documents are not known to everyone. With years of experience in handling official documents, 68 SOLUTIONS proudly offers high-quality notarized translation services trusted by thousands of individuals and organizations.
Our advantages include:
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Multi-language support: From English, Chinese, French, Japanese, and Korean to less common languages such as Indonesian or Danish.
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Multi-sector expertise: Translation for legal, academic, business, financial, and immigration documents.
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Strict confidentiality: All customer records and data are treated with the utmost discretion.
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Fast turnaround: We handle urgent requests professionally and efficiently.
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Free consultation and fastest customer support: Available by phone, email, or at our office.
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Doorstep delivery: Nationwide shipping to save you time.
When you choose 68 SOLUTIONS, you can rest assured that your documents are handled with precision and professionalism. We are committed to delivering peace of mind and complete customer satisfaction.
Contact our team today for personalized and fast assistance via hotline: (+84) 989 529 699
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68Solutions – Legal & Travel
Consulting & Partnerships Department
Address: 6th Floor, 67 Yen Lang Street, Trung Liet Ward, Dong Da District, Hanoi, 100000
Fanpage: https://www.facebook.com/68solutions/
Hotline/ WhatsApp/ Zalo: (+84) 989 529 699
Email: sales@68solutions.vn
Website: www.68solutions.vn